CLMS

Contractor Management System

Keep your Site Safe and Secure, Contractor Management Application manage your Third-Party Service Workforce.

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Do away with all the manual procedures and the ton of paperwork with Visitor / Workforce solutions. Manual paperwork is difficult to manage, lacks security and is not confidential. Replace it with an easy to use Digital Contractor Management System.

Increase Contract Visibility

By centralizing TR Contractor contract repository, you can make sure your staff is workingRead More

Improve Audit Preparation

TR Contract Management Software offer a centralized portal with features such as audit traRead More

Compliance

A streamlined business process provides contract accountability. From request to approval,Read More

Never Miss a Renewal Date

With TR Contract Management Software, you can configure alarms using default settings or cRead More

Document Management

All documentation relevant to the agreement is available from a single location. AdditionaRead More

Reduced Maverick Spending

With TR Contractor Management System, a buyer can immediately determine if a contract exisRead More

Feature List

"Contractor Management System keep your site safe and secure and real-time management application of your third-party service workforce. Protect brand reputation by providing a unified customer experience and manage our outsourced service workforce."

Empanel your Vendor

Eliminate all manual, paper based on-boarding and switch to TR Contract Management Solution which is a completely digitized contractor/ vendor registration module. Add a new vendor and enter basic details, financial details, regulatory details, associated branch & contract period. Once the vendor credentials are created, TR CLMS helps organizations improve vendor performance, mitigate risk, manage supplier costs and manage regulatory compliance which ultimately save you time and money.

Review and Approve

The vendor can also enter registration details in TR Vendor portal through a dedicated login created by organization. Vendor Management module includes a powerful workflow system which helps automate and monitor all documents uploaded by the vendor/ supplier. Uploaded documents will go for approval and the reviewer will receive that information as a notification via SMS, Email. Based on review comments, the documents can either be approved, rejected or need more explanation.

Contract Employee Onboarding

On-boarding a new contractor’s workforce is a tedious process involving various departments. The TR Contract Management Process is a highly developed product that streamlines the onboarding process and increases workforce/ employee productivity from day one. The employee or workforce onboarding module can be widely configured based on Associate Location, Division, Department, Section, Job role or other specific variables to suit the business nature of each organization.

Employee Verification

As soon as a workforce/ employee is hired, on-boarded background verification becomes an integral part of the hiring process. To avoid fraud, Identity verification, Address verification, Criminal Record and any unsuitable vendor, it is highly critical to ascertain the credibility of your contract workforce. TR Workforce Management Solution can integrate with any background verification tool and provide technology which enables workforce background check and helps the organization to maintain a safe and secure atmosphere.

Document Repository

Documents like the Contractor’s Company details, regulatory details, workforce details like medical records, PF, ESI, Form 26, background verification document etc. can be uploaded and maintained for further reference. The system has the option to upload many documents related to the Contractor.

Contract/ Agreements

TR CLMS includes multiple contract agreements with one contractor. You can set the limit, quota or number of workers for each contract agreement. The user can also indicate the age criteria for each agreement. The TR CLMS contract agreement can be renewed, and the validity of the agreement can be extended in the same agreement. You also can set a reminder via Email and SMS Notification for agreement expiry, etc.

Workforce Attendance Management

The contractor management system bridges the gap between clients and vendors which helps in tracking attendance. TR Workforce Attendance System seamlessly integrates with any leading workforce management tool or device to collect contract workforce related data, optimize scheduling, manage attendance, budget labour cost. Do away with shift conflicts, notify employees of work shifts automatically, avoid human error and process perfect timesheets each month.

Fast & Simple Check IN & OUT

In the TR CLMS Enterprise module employees can check in via iPad, android Tab, Smart phone and Biometric device. TR CLMS allows your visitors, contractors, staff and any other groups to check in and verify attendance with QR codes. When you leave a site, users will be sent a notification reminding them to check out too. The app can also be used by hosts onsite to alert them that their visitor has arrived. TR CLMS’s unique verification process brings an extra layer of security!

Checklist Report

Ask your contractors to confirm if they have returned Assets, Keys, Personal Protective Equipment (PRE) and file incident reports. Select the drop-down items, complete checklists and view exit instructions related to your site. Some PPE’s could be considered as consumable which might not be required to return.

Track and Report

Track all active contractors onsite. Get Daily, Weekly and Monthly attendance reports sent to your inbox. Generate reports by company, name, purpose of visit or any search criteria you set and share them with your colleagues or suppliers. Track and report all active Contractors in one place or a portfolio of sites from one easy-to-use central web dashboard.

Track Compliance

Managing compliance is indispensable for the sustainable operation of any enterprise. TR CLMS Compliance management module is a comprehensive solution to reduce to manage EPF remittance validation, ESI number validation, checking valid medical check-ups for the contract workers, Blacklisted workers who are trying to enlist, contract workers who are working more than the stipulated amount of work hours in a week and factory act compliance.

Contractor Portal

In the TR Online Contractor Management System, the client will send an e-Invite link to the contractor. They can click the link, fill-up their information and enter the detail of new contract worker for on-boarding. Upload the required documents and then submit to the requester. The contractor can login to the portal and communicate with the customer for documents, profile changes, etc.

Contractor Payroll

Contractor Payroll Management is a time consuming and demanding process. TR Contractor Payroll Management Module helps an organization to address the various challenges involved in payroll processing. The TR Contractor Payroll Management Module assists our client in a wide range of transactions, including salary and wages, withholding amounts, earning, deductions, other allowances, incentives, one time payments, overtime, etc.

Personal Protective Equipment (PPE)

TR Personal Protective Equipment (PPE) is the master of all the PPE’s. It assists in Inward of all the PPE’s by having the gate pass & updating the stock accordingly, issue contract workers based on the worker’s eligibility. During off boarding, based on the issuance checklist, get back the PPE’s and update the stock.

Black Listing

TR CLMS Blacklisting module marks a contract worker or contractor as blacklisted, with the reason for blacklisting and will send an auto alert on the said contractor at the time of on- boarding. System administrator can configure who can unblock the blacklisted contracting company or contract worker in the TR Contract Labor Management System.

Rewards and Recognition

With the TR Workforce Management System, the contract worker performance scorecard is managed by category wise rating parameters. In our Contract Management Application, we capture details of who has submitted the score, when it has been submitted and which month this task has been carried out. Admin can set all the parameters for each category.

Face Recognition

A contractor can opt-in and add their facial recognition details when their photo is captured for the first time, to make check-out and subsequent check-ins faster and more secure to modernise your desk. TR CLMS gives your visitor a highly customisable Contractor Management System which they deserve.

QR Codes

TR CLMS Application automatically assigns QR codes or Barcode which lets visitors, contractors and staff re-use their previously issued badge for a much quicker registration process on subsequent visits. One snap of the QR or Barcode code with a smartphone and the procedure is complete. This helps in instant check-in and reduces painful lines and queues.

Sign Agreement Forms

During Registration or Check-in TR CLMS will display a non-disclosure agreement, health and safety policy, emergency exit diagrams etc. that visitors need to view and confirm to check-in or check-out from our CLMS application. Our Contractor Management Solution allows visitors to review and sign legal documents like an NDA directly on the Kiosk/ Tab or during an appointment stage.

Evacuation Notification

TR Contractor Gate Pass System sends automatic visitor notifications to the host via SMS, email and voice alerting them of their guest as well as during emergency, also dispatching notifications which are sent to all employees who are in the facility. TR Contractor Management Solution prints or emails live lists of all active visitors, contractors and staff on site in an instant, in case of a drill or real emergency.

Powerful Web Dashboard

TR Contractor Management Lifecycle dashboard gives a comprehensive view of checked-in contractor, expected workforce, checked-out workforce, blacklist and multiday contractor details along with their photo. With just one click you can get a real-time view of all the contractors on your premises. Workforce employees can also check-in/ check-out directly from the dashboard in just one click.

Custom Workflow

Based on your business needs you can customize our Contractor Management Solution at the time of deployment. Design multiple check-in edit fields as per your visitor category with an easy to use drag n drop editor. Our Contractor Management software gives you the flexibility which can be suit your organisation’s needs.

Personalized Dashboard

TR Contractor Management System that provides a personalized dashboard to suit the unique requirements of each role that the user can configure with no help from an administrator.

Easy Configuration

TechnoRishi’s Contractor Management Solutions allow super-users to easily change and configure the application to a new business process, avoiding the need for code changes.

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